will perform the following tasks:
- Monitor the bidding of all subcontract work on GMP (Guaranteed Maximum Price) contracts.
- Review the master construction schedule developed by the general contractor for logic, constructability, and practicality of proposed durations. Provide comments to the contractor concerning any elements that are viewed as being unrealistic or inappropriate.
- Continue regularly convened meetings with the owner, architect, and general contractor representatives. Maintain meeting minutes and provide for their distribution to involved parties.
- Act on owner’s behalf for interaction and co-ordination with public, or other government agencies.
- Track actual construction progress against scheduled activities on a daily basis. Make necessary inquiries and solicit remediation steps being contemplated by general contractor to remedy schedule slippages. Formally notify general contractor of any schedule-related issues that may potentially impact the project so as to protect the owners interest with respect to contract compliance.
- Monitor and oversee an orderly implementation of the procurement program (invitations to bid, establishment of formal bid procedures, and preparation of the sub bid evaluation chart). Require holding of, and attend on owner’s behalf, pre-award meetings with all major subcontractors.
- Monitor the awarding of work to subcontractors and vendors after review of the completed evaluation process set forth above.
- Represent owner for necessary participation in the processing of shop drawings, samples and submittals. This will normally include expediting of owner review of materials. will not assume aesthetic design decision-making responsibility unless specifically directed to do so by the owner.
- Develop and implement procedures for review and processing of payment applications in a manner agreed upon by the parties. Assist in verification of amounts owed to second and third tier suppliers and subcontractors to protect owner's interest and the maintenance of a lien free project. Verify conformance of released received by general contractor for appropriateness of dates and amounts owed.
- Assist owner in preparation of draw request documents. Co-ordinate bank inspections necessary to fund progress draws.
- Assist on owner’s behalf in obtaining building permits and special permits that are the contractual responsibility of the owner.
- Supervise the timely presence and extent of services to be provided by testing laboratories and inspection agencies. Assist the owner in the optimum and frugal employment of said services with respect for budget and the interest of the owner.
- Assist owner in co-ordination of FF&E vendors. Manage delivery and installation as agreed.
- Provide supervisory personnel dedicated to quality assurance during the course of construction. Conduct weekly job inspections to independently validate progress reports provided by general contractor.
- Upon completion of work, co-ordinate and conduct final inspections. Ensure that all appropriate parties participate in this effort. Monitor completion of this work and manage re-inspection process once corrections have been made. Notify general contractor if work is not being performed in a timely fashion.
- Maintain records and monitor compliance by the contractors with respect to insurance requirements.
- Effectively coordinate wrap up procedures including as built ozalids, guarantees, operating manuals and instructions prior to final settlement of accounts. Co-ordinate training of operations personnel by general contractor as required by specifications
Document Management
KKG maintains control of the project through the utilization of management systems that are accessible to the widest spectrum of project team members.
- Both pre-construction and construction documents are organized via on-line project management software. This system is used to coordinate both the design team and contractors. New information is distributed in real time via the internet thus greatly reducing response and notification time.
- “Stick Sets” of all construction drawings and specifications are maintained by KKG. Any changes that take place are immediately updated on the stick set while maintaining a historical record of the evolution of our document development. RFI clarifications are also immediately integrated into the Stick Set as they are issued by the design team.
- Requests For Information (RFI’s) will be monitored. They will be submitted by the contractor to the appropriate design team member. Any response not tendered in a timely fashion will be recognized and called to the attention of the party causing the delay. Log jams will be removed as quickly as they occur.
- KKG will manage the compilation of the as-built documents for the project. This includes tracking reviews of the documents by the design team and insuring the receipt of all manuals, drawings, and attic stock from the contractor.
Close Out
will oversee the following steps of the close out process:
- Collection and verification of final releases from all vendors having lien rights on the project.
- As-Built drawings that have been prepared and submitted by the architect and contractor will be reviewed for completeness. Any omissions will be noted and the drawings returned for correction.
- A “Punch List” will be prepared in concert with the design team and the owner. The list will be monitored and items that are corrected will be noted.
- A close out book will be prepared by the contractor. It will be reviewed to assure provision of all necessary operating manuals and instructions.
- Provision of “Attic Stock” as noted in the contract documents will be verified. Formal conveyance of this material will be orchestrated.
- Final training in the operation of new equipment will be conducted between the owner and contractor.